Secure Document Storage
Because knowing where your records are isn't always enough.
Businesses trust document storage providers to protect some of their most valuable assets—contracts, legal files, financial records, personnel files and confidential information.
But when archive boxes are collected, transported or accessed, one question often remains unanswered:
What actually happened to them?
SMART TOTE provides a secure digital chain of custody, giving document storage providers and their customers confidence that records remain protected throughout their journey and while in storage.
The Challenge
Paper records may spend years in storage, but they are regularly moved between customer sites, transport vehicles and archive facilities.
Traditional tracking systems can confirm where a box is located.
They cannot always tell you:
Whether it was opened during transit.
When it was accessed.
Whether unauthorised access occurred.
Who was responsible at each stage of the journey.
What happened before it reached storage.
For organisations handling confidential records, those answers matter.
The SMART TOTE Solution
SMART TOTE transforms a secure archive tote into an intelligent, connected asset.
Each protected journey can include:
Secure arming before collection.
Monitoring during transport.
Detection of unauthorised opening.
Tamper alerts.
Secure disarming by authorised personnel.
A complete forensic history of recorded events.
The result is accountability throughout the document handling process.
Ideal For
SMART TOTE is suitable for:
Commercial document storage providers
Accountancy firms
Solicitors
Healthcare records
Human resources archives
Local authorities
Financial institutions
Corporate records management
Benefits
SMART TOTE helps organisations:
Strengthen chain of custody.
Protect confidential records.
Improve accountability.
Support internal investigations.
Demonstrate secure handling procedures.
Build customer confidence.
Reduce uncertainty around document movements.
Live Pilot Underway
SMART TOTE is currently being evaluated through a live document storage pilot, demonstrating secure chain of custody in an operational environment.
The pilot is helping to validate how intelligent reusable storage containers can enhance accountability throughout the records management process while maintaining a simple, scalable workflow.
Built Around Existing Operations
SMART TOTE integrates with existing document collection, transport and storage procedures.
By upgrading reusable containers with intelligent lids, organisations can adopt digital accountability without replacing their existing storage fleet.
Arrange a Demonstration
If you're responsible for records management, archive storage or secure document logistics, we'd welcome the opportunity to demonstrate how SMART TOTE can help protect your customers' most valuable information with a verifiable chain of custody.